College Units and Committees

Public Relations and Media Unit

Members:

Tasks :

1. Oversee media activities in the college in alignment with its vision, mission, and objectives.
    2.    Manage internal announcements and monitor designated display boards.
    3.    Cover and document ceremonies, lectures, seminars, internal and external events, activities, and social occasions, and prepare related press releases.
    4.    Provide prompt and effective media and documentation support to faculty members.
    5.    Contribute to the preparation of the college’s annual activity report.
    6.    Prepare college news and academic updates for publication on social media platforms.
    7.    Monitor, document, and archive published news related to the college.

Supervisor Committee for Standardized Examinations Committee - College of Science

Tasks:

1. Oversee the evaluation and analysis of student performance (male and female sections) in standardized examinations.
2. Supervise the development of plans to improve student performance in standardized examinations.
3. Oversee the regular administration of standardized examinations.
4. Supervise academic support sessions aimed at improving standardized examination results.
5. Oversee the scheduling of periodic examinations and submit requests for creating electronic courses on the Blackboard platform.
6. Encourage students to participate in activities and competitions that enhance their readiness.
7. Monitor and evaluate progress in standardized examinations.
8. Coordinate with academic departments, college agencies, and relevant university entities to enhance student preparedness.
9. Submit semi-monthly reports (on the 1st–2nd and 15th–16th of each Gregorian month) outlining examination results and recommendations for improvement.
10. Oversee periodic meetings to review standardized examination results and propose solutions.
11. Provide recommendations and consultation on matters related to developing students’ skills within the college.

Statistics and Decision Support Unit

Members:

Consultations Committee

Members:

Units and Committees of the Vice Deanship of Academic Affairs

Academic Affairs Unit

Members:

Tasks:

1. Study the matters referred to the committee by the Vice Dean for Academic Affairs, provide opinions thereon, and submit the necessary recommendations.
2. Complete the academic equivalency procedures for preparatory year students who are transferred or re-enrolled at the beginning of each semester, and oversee internal transfers between departments.
3. Follow up on preparatory year students in processing academic requests through the electronic portal, including withdrawal, postponement, re-enrollment for students who have discontinued their studies, and change of major.
4. Review all academic requests related to exceptional withdrawal, exceptional postponement, and re-enrollment of preparatory year students after exceeding the regular study period, and grant exceptional approvals for cases that cannot be processed through the student’s electronic account.
5. Ensure the availability of an appropriate educational environment within the college, identify challenges, and propose suitable mechanisms to address them.
6. Monitor the academic performance of male and female students.
7. Verify the status of students experiencing academic difficulties and propose appropriate solutions.
8. Develop a mechanism to support academically struggling students and submit relevant recommendations to the College Council.

Exams and Study Schedules Committee

Members:

Tasks:

1.   (Preparation of the Academic Timetable)
•    Review academic program plans in coordination with departmental scheduling committees and graduation requirements for each program, taking into account the required credit hours per semester
•    Determine the number of sections for each course based on student enrollment and classroom capacity.
•    Avoid time conflicts between:
•    Courses within the same level or sequential levels for students of the same major.
•    Courses shared across different majors.
•    Courses assigned to the same classroom or taught by the same faculty member.
•    Coordinate with departmental scheduling committees to identify required courses, number of sections, and faculty availability.
•    Ensure equitable distribution of teaching loads among faculty members.
•    Coordinate with the Deanship of Admission and Registration to ensure alignment between timetables and the electronic registration system.
•    Oversee the cancellation or modification of courses due to insufficient enrollment if minimum section requirements are not met.
•    Coordinate with the Student Affairs Committee to accommodate students with disabilities or special circumstances, including appropriate timing and classroom arrangements.
2.    Preparation of Examination Schedules
•    Set dates and times for midterm and final examinations in accordance with the university’s unified academic calendar, ensuring no conflicts for students enrolled in the same cohort or program.
•    Schedule examinations for high-credit courses on separate days to reduce academic pressure on students.
•    Avoid scheduling more than two examinations per day for the same group of students, unless justified in accordance with college policy.
•    Coordinate with the Examination Supervision Committee to determine examination venues based on student numbers and exam type, whether paper-based or electronic.
•    Ensure that examination dates do not conflict with official holidays or major university events.
3.    Review and Updating of Schedules
•    Review academic and examination schedules after preliminary publication to receive feedback from students and faculty during the designated revision period.
•    Issue the final approved schedule endorsed by the Vice Deanship for Academic Affairs and publish it officially on the university website and registration system.
•   Maintain digital and hard copies of the final schedules and document any emergency modifications.
4.    Compliance with Regulations and Policies
•    Ensure that all schedules comply with university regulations governing the credit hour system.
•    Document all decisions and amendments in accordance with official procedures.
5.    Reporting and Evaluation
•    Prepare a semi annual report evaluating scheduling performance, distribution challenges, and time conflicts.
•   Propose improvements based on previous semester experiences, such as distributing demanding courses across different terms or reducing congestion during peak hours.
•    Submit recommendations for the development and enhancement of the current scheduling system where applicable.

Student Clubs Committee

Members:

Tasks:

1. Organize and participate in sports and cultural activities
2. Identify student talents and support gifted students
3. Provide a supportive environment that enables students to develop their skills, enhance their abilities, and exchange experiences.
4. Participate in various events and occasions within the college and across the university.

Student Activities Committee

Members:

Tasks :

1. Developing the activity plan according to the vision of the College of Science and implementing it.
2. Working to secure the necessary budget to support activities in coordination with the Deanship of Student Affairs.
3. The committee provides diverse and purposeful activities according to scientific standards and foundation within an educational framework to benefit from student's free time.
4. Nominating students to participate in various cultural and scientific events.
5. Holding courses and workshops for students to develop their knowledge and skills.
6. Record the committee's work in minutes and reports and submitting copies to His Excellency the Dean of the College.
7. Providing His Excellency the Dean of the College with an annual report on the committee's achievements.

Curriculum and Academic Plans Unit

Members: 

Tasks :

1. Studying and evaluating the academic plans of the college's scientific departments in accordance with the standards, regulations, and mechanisms approved by the University's Permanent Committee for Academic Plans, and recommending their approval.
2. Developing academic plans in cooperation with the college departments and in coordination with the University Vice Presidency for Academic Affairs (Permanent Committee for Academic Plans).
3. Following up on updates regarding academic plans and programs from the University's Permanent Committee for Academic Plans
4. Developing academic plans for various specializations depends on periodic evaluation based on feedback from faculty members and college graduates in the labor market, with the aim of improving the quality of educational programs.
5. Preparing for the sessions of the College's Systems and Academic Plans Committee, as well as preparing its minutes.

Academic Affairs Committee

Members:

Tasks :

1. Study the matters referred to the committee by the Vice Dean for Academic Affairs, provide opinions thereon, and submit the necessary recommendations.
2. Complete the academic equivalency procedures for preparatory year students who are transferred or re-enrolled at the beginning of each semester, and oversee internal transfers between departments.
3. Follow up on preparatory year students in processing academic requests through the electronic portal, including withdrawal, postponement, re-enrollment for students who have discontinued their studies, and change of major.
4. Review all academic requests related to exceptional withdrawal, exceptional postponement, and re-enrollment of preparatory year students after exceeding the regular study period, and grant exceptional approvals for cases that cannot be processed through the student’s electronic account.
5. Ensure the availability of an appropriate educational environment within the college, identify challenges, and propose suitable mechanisms to address them.
6. Monitor the academic performance of male and female students.
7. Verify the status of students experiencing academic difficulties and propose appropriate solutions.
8. Develop a mechanism to support academically struggling students and submit relevant recommendations to the College Council.

Alumni Unit

Members:

Tasks:

1. Collecting graduate data for each academic semester. 
2. Surveying the college's graduates and creating a comprehensive database of graduates from previous years that is continuously updated.
3. Establishing a mechanism for communicating with graduates of previous years to determine the extent of their benefit from the degree, and to identify their employment rates, workplaces, and benefit from their expertise.
4. Developing a mechanism to contribute to the qualification of graduates and working to assist them in joining the labor market.
5. Implementing opinion surveys for graduates, monitoring graduate needs, analyzing the opinions of graduates and employers, and preparing reports on them to be submitted to the College Vice Presidency for Development and Quality.
6. Providing facilities, benefits, and services to graduates to enhance their loyalty and belonging to the university and to facilitate their affairs.
    

Exams and Study Schedules Committee

Members:

Tasks :

1. Preparing the study schedules for the college’s general preparation courses.
2. Coordinating the schedules of shared courses between the college departments.
3. Coordinating with the college departments and the scheduling committee at the College of Engineering regarding the study schedules and examination schedules for courses taught to College of Engineering students by the College of Science departments.
4. Coordinating with the scheduling committees in the university's colleges regarding the required numbers for College of Science students for university requirement courses and elective courses.
5. Reviewing teaching loads in coordination with the scientific departments in the college.
6. Preparing examination schedules for college courses according to the academic calendar for each semester.
7. Preparing examination invigilation schedules for the college's students.
8. Any tasks assigned to the committee by the College Vice Presidency for Academic Affairs.

Registration Committee

Members:

Tasks :

1. Entering the college's study schedules into the Admission and Registration system.
2. Entering the data of faculty members, classrooms, and laboratories for all course sections.
3. Monitoring the electronic registration processes for the college's students.
4. Providing support to students during the self service registration period.
5. Executing add and drop operations for students according to the specific forms and timelines for that purpose.
6. Providing scientific departments with course registration reports and coordinating with the scheduling committee regarding the numbers in course sections.

Student Excuses Committee

Members:

Tasks:

1. Receiving student excuses from the scientific departments in the college.
2. Studying student excuses in accordance with the rules regulating student excuses at Northern Border University.
3. Preparing reports on the committee's decisions.
4. Approval of the committee's decisions by His Excellency the Dean of the College.
5. Notifying the scientific departments of the committee's decisions.

Student Behavior  and Discipline Rules Committee

Members:

Tasks :

1. Considering student violations referred to the committee in accordance with the student behavior and discipline rules at Northern Border University.
2. Studying student violations and inviting those whose testimony is required regarding the violations.
3. Recommending penalties in accordance with the student behavior and discipline rules at Northern Border University.
4. Approval of the committee's decisions by the competent authorities.
5. Notifying the students of the committee's decisions.

Units and Committees Affiliated with the Vice Deanship for Development and Community Partnership

Development and Quality Unit at the College of Science:

Members:

 Tasks:

1-    Approving training needs related to development and quality at the college level.
2-    Overseeing the implementation of training activities at the college level.
3-    Reviewing executive and operational plans related to development and quality at the college level.
4-    Supervising the implementation of approved executive and operational plans related to development and quality.
5-    Reviewing plans, reports, and forms related to development and quality submitted by program development and quality committees, and providing recommendations.
6-    Supervising the implementation of approved plans, reports, and forms related to development and quality at the college level.
7-    Reviewing and approving program specifications and course specifications submitted by program development and quality committees.
8-    Reviewing and approving program reports and course reports submitted by program development and quality committees.
9-    Ensuring that academic programs meet the eligibility requirements for program accreditation issued by the National Center for Academic Accreditation and Evaluation.
10- Reviewing and approving Key Performance Indicators reports and benchmarking reports submitted by program development and quality committees.
11-    Reviewing and approving learning outcomes assessment plans and reports submitted by program development and quality committees.
12-   Reviewing and approving self study reports submitted by program development and quality committees.
13-   Ensuring that academic programs comply with the requirements and recommendations issued by the National Center for Academic Accreditation and Evaluation through the approved electronic platform.
14-   Ensuring that academic programs complete all development and quality activities including plans, forms, and reports through the approved electronic platform.

Graduate Studies and Research Unit :

Members:

Tasks:

1.    Preparing the unit’s action plan and following up on its implementation mechanisms in coordination with the academic departments.
2.    Designing and delivering orientation programs for postgraduate students.
3.    Implementing and monitoring the college vision related to postgraduate studies and scientific research.
4.    Supporting and encouraging faculty members to actively participate in local and international conferences and scientific forums.
5.    Promoting research activities and monitoring their indicators within the college.
6.    Reviewing and developing postgraduate programs and updating admission requirements.
7.    Supervising examinations and committees related to the administration of postgraduate programs in the college.
8.    Reviewing faculty files related to appointments and promotions.
9.    Following up on matters referred to the unit concerning postgraduate studies and research and responding accordingly.
10.    Carrying out assignments and tasks referred by the Vice Deanship for Development and Community Partnership in accordance with applicable regulations.
11.    Contributing to the preparation of periodic and annual college reports.
 

Teaching Assistants and Scholarships Unit :

Members:

Tasks:

1.    Preparing the unit’s action plan.
2.    Compiling statistics on teaching assistants and lecturers in the college in relation to scholarships. 
3.    Preparing periodic statistics on faculty members and their equivalents by specialization within the academic departments.
4.    Managing and developing a comprehensive database for faculty members and scholarship recipients to enable continuous tracking of their academic and research progress.
5.    Maintaining ongoing communication with the college’s scholarship recipients.
6.    Corresponding with the academic departments to provide the unit with the following:
•    A list of all scholarship recipients, both internal and external.
•    Supervisors’ reports on scholarship recipients.
•    Collection and regular updating of scholarship recipients’ files.
7.    Carrying out tasks and assignments referred by the Vice Deanship for Development and Community Partnership in accordance with applicable regulations.
8.    Contributing to the preparation of periodic and annual college reports.
 

Institutional Development Unit :

Members:

Tasks:

1.   Oversee the work plans of the college’s organizational units and academic programs to ensure alignment with the college’s vision, mission, and objectives, and provide technical support to the entities responsible for preparing those plans.
2.    Submit proposals for developing the college across educational, research, community partnership, and self-generated resource domains, in partnership with the college’s organizational units and stakeholders, by broadening participation in defining strategic directions and priorities and ensuring their integration into practical work plans for the college and its affiliated units and academic programs.
3.    Assess the current status of the college and identify areas requiring improvement or development in organizational and procedural aspects, forms, and regulations, and submit them to the competent authorities for approval and follow up on their implementation in coordination with stakeholders.
4.    Identify training and professional development programs for academic and administrative staff, in collaboration with stakeholders, to enhance growth and advancement opportunities within the college.
5.    Strengthen the college’s digital presence by enriching the college website content in a manner that enhances its reputation and institutional image.
 

Community Partnership at the College of Science:

Members:

Tasks:

1.    Organize and oversee meetings, seminars, scientific lectures, and training courses that contribute to community service.
2.   Coordinate with entities inside and outside the university regarding volunteer activities.
3.   Promote a culture of volunteer work and its importance among the college’s staff and students.
4.   Highlight the college’s role in volunteer and community work through media channels.
5.   Follow up on the college’s executive plan.
6.   Document and prepare reports on the committee’s activities.
7.   Measure community stakeholders’ satisfaction with the services provided.
8.  Register volunteer activities on the National Volunteer Work Platform.
9.    Carry out tasks and assignments referred to the committee by the Vice Deanship for Development and Community Partnership in accordance with applicable regulations and policies.
10.   Contribute to the preparation of the college’s periodic and annual reports.
 

Units and Committees affiliated with the Vice Deanship for the female section

E-Learning and Distance Learning Unit

Members:

Tasks

1. Promote the culture of employing modern technologies in the educational process.
2. Contribute to training and developing the skills of faculty members and students in the field of e-learning.
3. Develop faculty members’ capabilities in producing electronic and digital courses in accordance with quality standards.
4. Assist in providing technical support to faculty members and students in this field.
5. Contribute to enhancing and developing electronic communication between faculty members and students.
6. Propose methods, tools, and technologies that can contribute to improving educational performance within the college.

Security and Safety Unit

Members:

Tasks:

1. Monitor compliance with safety and security requirements. 
2. Follow up on requests related to maintenance, safety, and security needs. 
3. Oversee warehouses and monitor inventory. 
4. Carry out all safety procedures and fire prevention measures, ensure their requirements are met within the college, and conduct inspection tours to prevent fire incidents. 
5. Verify the functionality of fire extinguishers and alarm systems in coordination with the relevant authority. 
6. Cooperate with the University Security and Safety Administration and Civil Defense teams. 
7. Enhance staff efficiency through training, nominate eligible personnel for training, and propose appropriate training providers in coordination with the concerned entities. 
8. Promote safety awareness within the college. 
9. Evaluate safety performance periodically according to approved indicators and report deficiencies.
10. Document all safety incidents, maintain organized records, follow up with the concerned authorities, and prepare a monthly report outlining activities, observations, and recommendations for performance improvement. 
11. Respond immediately to reported incidents affecting site security and safety and take the necessary actions. 
12. Identify training courses relevant to security staff and submit recommendations to the Security and Safety Administration. 

Laboratories Unit

Members:

Tasks:

1. Assess and determine the college’s needs for scientific equipment and chemical materials.
2. Identify and document all student laboratory requirements and ensure the implementation of safety systems and procedures in college laboratories.
3. Determine the college’s needs for computer hardware and related information technology supplies.
4. Coordinate with relevant university entities for the procurement and supply of the college’s requirements.
5. Develop a database of local and international companies specialized in supplying laboratory equipment and chemicals relevant to the college’s disciplines.
6. Prepare the college’s annual procurement request for equipment, glassware, and chemicals in coordination with the academic departments.
7. Review offers submitted by companies and recommend the most suitable option in compliance with the required technical specifications.
8. Inspect and receive all supplied equipment, glassware, and chemicals, verify compliance with specifications, and organize them within a coded system to facilitate inventory control, addition, and distribution.